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Information for Presenters

This page contains in-depth information about the presenter experience for the Wildland Fire Safety Summit and Human Dimensions virtual conference! The IAWF is using PheedLoop to operate our virtual online conference platform.

Think of PheedLoop as a virtual platform that is meant to cover all aspects of an in-person conference, Conference attendees will navigate PheedLoop like any type of webpage: there is a homepage, or “lobby”, navigation tools, sessions, exhibit hall, poster presentations, networking, and more.

Attendees and presenters make their own personal, customizable profiles. This provides greater opportunities for networking and connecting with other presenters, attendees, and exhibitors at the conference. Also, attendees and presenters can send direct message, participate in group chats, participate in group and private video meet ups, and more.

Speaker Portal

Speakers should have received an email from the IAWF/PheedLoop which will give you access to your Speaker Portal. If you have not received an email, please contact us.

  1. Update your profile (add City, State/Province, and Country for Location).
  2. Review your session date and time.
  3. Review your session title for accuracy.
  4. Review and update your session description if needed – you may update for typos or grammar, please do not change the intent of your presentation. This abstract will be the information seen by the attendees so please remove any notes to the reviewers or other information not necessary for the audience.
  5. Review or edit your additional authors if needed, we have added your additional authors after your session description.
  6. Add Co-Speakers – this feature may be unavailable to you if you did not add the co-speaker earlier. Please contact us. and we will help you add them.
  7. Check your Assigned Tasks – mark complete when finished.
  8. Add session files, please upload your power point presentation and/or video for your presentation, mark the box Private File. You can also add resources that you would like made available to the attendees, just do not mark the Private File box.

Important Note: You will not use the Speaker Portal to enter the Virtual Conference Platform, you will receive a separate log in for the conference.

Pre-Recorded Presentations

Presenters will have the option to present live or pre-record their presentation. There are many benefits of pre-recording:
  • While pre-recording does take up-front effort, it also allows for more flexibility and control of what is being presented. Presenters can use the comfort of a more scripted and polished presentation. Editing, re-arranging, and handling outtakes are all possible.
  • When presenting and attempting to control a slideshow, maybe another application or video, as well as in-person demonstrations, along with attendee questions and interjections, this can be flustering for presenters and could deliver a less-than-desirable experience to presenters.
  • Fine-tuned timing of a presentation is easier when working with an edited presentation.
  • A presenter can be live in the chat with participants, engaging them there, while the presentation plays itself through. This provides a “bonus” experience to both live and in-person presentations – the presenter can pull double-duty of keeping on task with content AND taking questions, comments and such from the chat environment or Q&A section.
  • If a presenter isn’t available on the dates needed, pre-recording makes their expertise still available to attendees at a designated time or anytime on-demand.
  • If a presenter does not feel confident in their internet service, or computer or other technology barriers exist, the presenter could work with event organizers to record ahead of time at a place and time that works, with appropriate technology available.

How to Pre-Record

For any virtual presentation – live or pre-recorded, there are many considerations and tips for crafting a successful presentation before you get to the actual recording, including a plethora of ideas to engage attendees during a virtual experience. Here is a great resource Tips for a Successful Virtual Presentation.

You can use any platform to pre-record your presentation, such as Zoom, WebEx, Go to Meeting, Google Meet, or Microsoft Teams. You can also use the recording feature in PowerPoint, there are hundreds of tutorial videos on YouTube for your convenience.

PheedLoop supports a single MP4 file up to 2 GB (duration of video depends on resolution, usually 30 – 90 minutes of HD quality), typically 16:9 aspect ratio. If your file is too large, we can host it on a platform such as Vimeo or YouTube. Please contact us if your file is too large to upload.

Pre-recorded videos must be uploaded to your Speaker Portal no later than May 17th.

Live Presentations

If you are delivering a live presentation, we will use PheedLoop’ s native streaming service, called Meet and Stream. You will share your screen and present your presentation, just as you would in Zoom or other similar platforms.

You will join the “backstage” at least 15 minutes prior to your scheduled session, giving us time to do a tech/audio check and ensure you are comfortable.

We will have tech support in each session.

As the presenter, it is up to you how you handle the Q&A. Attendees will not be able to turn on their microphone and camera, so they will enter questions via the chat or via We will provide a moderator to help monitor questions in the chat and/or can be integrated into our PheedLoop platform in a seamless way. If you are using in your presentation for questions, polls, word clouds or ideas, then provide IAWF with your embed code and we will connect it to your presentation. Learn more about using in your presentation directly or other ways on their website.

Poster Presentations

Presenters will upload their e-posters to their Speaker Portal. Poster Presenters also have the option of uploading a short video explaining their poster. Posters and recordings will be available on-demand to conference attendees.

Please check the program schedule to see when your poster is scheduled. You will login to the system as an attendee and go to the Poster Session tab just like everyone else. Attendees will have the ability to chat with you in the chat window (this chat window is specific to your “Session”). Attendees also have the option to start a private chat with you. Once that private chat is started, you will have the option to start a 1:1 video conference with that person. If you would like to have a live conversation or Q&A with more than one person at a time, you can provide a Zoom, GoToMeeting, etc. link in the description box and direct people there. We recommend you log on 10-15 minutes prior to the Poster Session and take control of the Chat Window, introduce yourself, explain how you would like to communicate with people, etc.

Uploading E-Posters – Deadline May 21
E-posters need to be uploaded in advance of the conference to be included in the program (deadline May 21).
  1. E-poster size (in/cm) – 24 x 36 / 61 x 91.4. Posters can be in landscape or portrait orientation. Conference delegates will be viewing your poster on their computer screen, so please be mindful of the size of your images and fonts.
  2. File format: .pdf or .jpg

Uploading Poster Presentation Recordings – Deadline May 21
A short video describing your poster is optional – the maximum time for this recording is 3 minutes. Videos need to be uploaded in advance of the conference (deadline May 21) to be included in the program.
  1. The goal of the short video is to give the kinds of information/elevator pitch you would present to someone approaching your poster in person. This can be as short as you’d like but has a maximum length of 3 minutes.
  2. It is up to you how to best present your poster. This could include a video of you standing in front of your poster (printed, projected, on a large monitor), narration over the poster image, a short slide deck with different parts of the poster broken out, or some other method entirely. However, just like at an in-person conference, your poster text and images must be the main focus of the video – please do not use the video to bring in information that was not included on the poster.
  3. Accepted formats include: wmv, .mp4 or .mov The following formats are NOT accepted: .ppsx, .pptx, .ppt, .pps
  4. Talks can be given in the speaker’s native language as long as accurate English subtitles are included.